Invoice Policy

General

Invoices from online services are preferred (we recommend https://www.waveapps.com/, although Quickbooks and Freshbooks are acceptable alternatives as well). 

If invoices must be attached to an email, then the required file format is PDF. Invoices with the following file formats will NOT be accepted due to security concerns: EML, DOC, XLS, ODT, ODS.  Also, plain text invoices in email are not accepted.

Please send invoices to hello@makerlabs.com with the title "Invoice: <Full Name/Business Name>"

Required Information

Invoices must contain the following:

• Contractor Full Name or (Business Name & CRA Business Number if applicable)

• Email Address (for e-transfer)

• Invoice Number

• Date of invoice (Month, Day, Year)

• Itemized list of tasks/duties performed with dates and/or classes taught with dates

• Total invoice amount

• If billing with taxes, please include the appropriate tax reference information on your invoices (GST# should have a 9-digit code, and PST# should have an 8-digit code)

Timelines

Invoices must be received within 30 days of work performed.

Payments are dispersed via  e-transfer within 1 to 2 weeks of receiving an approved invoice. Alternative payment methods may require approval and additional timelines.

Instructor Report Form

All instructors must submit an instructor report form at the end of each class. A form must be filled out in order to recieve payment for the class.

The form can be found here.